Shipping Your Horse Internationally: The Ultimate Checklist before Flying Your Horse Overseas

Apollo Equine Transport provides the ultimate guide to Shipping Your Horse Overseas

At first glance, shipping your horse internationally may seem like a huge task. There’s so much to coordinate, and what about the health requirements that your horse needs to meet? Working with a top-quality horse shipping company can help to make the entire process easier, and the following ultimate checklist spells out just what you need to do before flying your horse overseas.

Magifying Glass Hovering over Horse Trailers

  1. Find a Horse Shipping Company You Trust

Your first, and possibly most important, item to take care of is to find a horse shipping company that you trust. Choosing the right shipping company can help to put your mind at ease during the relatively stressful time when your horse is traveling. Additionally, working with a top-rate horse transport company can help to improve your horse’s safety during the trip.

Beginning Your Search for a Horse Shipping Company

When you begin your search for a shipping company, make a list of the services that the company needs to be able to provide. For instance, will you be looking for a company that can transport your horse to the airport? Would you like a company to take care of your horse’s paperwork and health certificate requirements? What about taking care of arranging your horse’s quarantine?

Once you know what you will need from the shipping company, start determining which horse shippers could be appropriate for your horse. You will want to find a company which is well-established and professionally run. It’s also important to make sure that the company provides excellent service.

While it might be tempting to gather quotes from different companies to use as a factor in choosing the right shipper, try to avoid this approach. Shipping a horse internationally is an expensive undertaking, but it’s also a complex and sensitive procedure. This isn’t an area where you want to cut corners, and if a shipping company offers you the same services for significantly less than what other companies quote, then you should use caution – there is likely a hidden explanation for this cost difference.

Deciding on the Right Horse Shipping Company

When you’ve identified a few horse shipping companies which are your top possibilities, it’s time to talk with them in a bit more depth. Now is the time to ask questions about who will be handling your horse during transport and what this person’s experience is. If you have any special circumstances, such as a specific pickup time or a horse whose behavior can be a challenge, ask about what the company can do to accommodate these circumstances. Check your desired shipping dates with the transport company to see if the shipper is available to ship your horse. Then, ask for references.

Once you have reference information for a shipping company, call up the references and ask them about their experience. Asking questions about punctuality, communication, and the condition of the horse when he arrived at his destination can reveal a lot about a shipping company.

Beyond the references that the company provides you with, you should do your own research to learn about the shipper’s reputation. Ask other horse owners about their experiences with shipping companies and find out which companies they would and would not recommend. The internet is another phenomenal source of information on shipping companies. Try searching Google for reviews using the shipping company’s name and the term “reviews.” Don’t forget popular horse message boards. While every company will probably receive a negative review at some point, the bulk of reviews should be positive. If a company has multiple negative reviews, then you may want to rethink considering that company.

When you do decide on the horse shipping company that’s right for you, have them draw up a contract which specifies the exact dates of your horse’s transport, once you’ve decided on those dates. Sign the contract to lock in the company’s service during those dates.  

Umbrella above a Horse

  1. Make Sure Your Horse’s Insurance Is Up to Date

Before you ship your horse, it’s a good idea to check on the insurance policy that you currently carry on him. Make sure that the policy is still current, and assess whether you feel the coverage it offers is sufficient. It may be a good idea to look into whether the policy has any clauses about internationally transporting your horse.

If you find that your current policy isn’t right or doesn’t provide enough coverage, then shop for a policy that fulfills your needs. It’s always advisable to have good insurance coverage on any horse that you will be transporting.

Hand Dropping Dollar Sign into a Horse Trailer

  1. Find Out About the Shipping Company’s Rules and Expectations

Once you’ve found the equine transport company that’s right for you and your horse, find out about the company’s rules and expectations. Does the company require an initial deposit? What is their payment schedule, and what is the total cost of your horse’s trip?

Be sure to also ask any questions that you might have, whether it’s arranging your horse’s transport after he’s in the new country or asking about how your horse will be handled during quarantine. Make a list of any additional questions that you might have and talk to the transport company about them. Read any paperwork thoroughly.

Needle Overlayed onto Calnedar

  1. Research the Destination Country’s Policies

Before you schedule your horse’s shipping, research his destination country’s policies. Each country has a specific set of requirements that imported horses must meet. For instance, here are the requirements for permanently exporting a horse to Europe. A horse must:

  • Be isolated for a minimum of 30 days under the supervision of the USDA in the state of isolation.

  • Be vaccinated against Eastern and Western Equine Encephalomyelitis within 6 months or at least 30 days prior to export.

  • Have a negative Coggins test for Equine Infectious Anemia within 30 days of export.

  • Have a negative Vesicular Stomatitis test within 21 days of export, with the result at a dilution of 1 in 12.

  • Must be registered and have either an FEI passport, breed registry papers, or Jockey Club registration papers. These documents must be presented with the export health paper. Horses must travel with passports or registration papers.

  • In the case of an uncastrated male, a blood (or virus isolation test on a semen sample) test for Equine Viral Arteritis (EVA) needs to be taken with a negative result within 21 days of transport.

  • In the case of an uncastrated male that has been vaccinated for EVA, USDA requires proof of a negative blood test and letter from the veterinarian stating the date when the horse was vaccinated.

When it comes to required documents for your horse, you don’t want to be caught at the last minute without the necessary paperwork. Learn the requirements ahead of time and start working on gathering the necessary paperwork right away.

Document with Blood drop and Certificate Icon

  1. Get a Health Certificate and Bloodwork from Your Vet

If your horse will be traveling internationally, then he will need a health certificate and bloodwork so that he can enter a new country. The exact requirements depend on the country that your horse is traveling to, but generally you will need international health papers for your horse which are endorsed by the USDA.

When you ship your horse with Apollo Equine Transport, we can work with your vet to coordinate the blood testing and the issuance of a health certificate, taking this extra paperwork off of your plate and leaving you to focus on packing and planning the other aspects of your trip.

If you opt to take care of your horse’s medical paperwork on your own, then make sure that you make copies of every piece of paperwork that you receive. Keep the originals together in a waterproof document envelope and bring them with you or send them on with the shipper when your horse’s transport begins.

No Sign with Red X and Stop Watch over Needle

  1. Avoid Last-Minute Vaccinations

Vaccinating your horse at the last minute won’t cut it when you’re shipping your horse internationally. If you’re transporting your horse to Europe, he needs to have been vaccinated against Eastern and Western Equine Encephalomyelitis at least thirty days before he is to be shipped. It’s a good idea to schedule your horse’s vaccinations well ahead of this deadline – that way if your horse runs a fever or the vaccinations need to be rescheduled, you’re not in a tight spot.

Horse inside Small Red House or Barn

  1. Arrange for Quarantine

When you ship your horse internationally, a quarantine period will be required. The length of this quarantine period can vary depending on the country that your horse is entering. It’s important to find out about the required quarantine ahead of time, since this will also affect how you schedule the rest of your horse’s trip.

Once you know about the quarantine period required, schedule the appropriate quarantine at available quarantine facilities. Make sure that you call well in advance to ensure that there is a spot available for your horse.

Horses imported from other countries may require a 7-day quarantine upon arrival to the United States.

Horse Trailer with Arrow pointing to Airplane

  1. Arrange for Air Transport and for Transportation to the Airport

Shipping a horse internationally can be complicated, because your horse will take multiple modes of transportation during the trip. In addition to arranging a flight for your horse, you will also need to arrange his transport to the airport. Apollo Equine Transport can take care of these arrangements for you, ensuring that your horse’s trip is well planned out.

Horse Image over United State with Arrows Circling the US

  1. Apply for an ATA Carnet or a Re-Entry Permit, if Applicable

If your horse will be re-entering the USA within a year, then you will want to apply for either an ATA Carnet or a re-entry permit before your horse ships out of the country. Just which document is right for you depends on exactly when your horse will be returning to the country.

A re-entry permit allows your horse to re-enter the country under CEM exemption, but he needs to return to the country within 60 days of his export.

If your horse will be out of the country for more than 60 days, but will be returning within a year of his departure, then an ATA Carnet is the right choice for you. The ATA Carnet is an international customs and temporary export-import document which allows you to clear customs in 85 countries without paying duties and import taxes. The import carnet allows you to pass into carnet countries without paying duties or taxes for up to one year.

Hands holding a Box with Horse Supplies inside

  1. Decide How You Will Ship Your Equipment

Most horse transportation companies allow small items, like your horse’s halter and shipping boots, to come on the flight with him free of charge. Larger items, like saddles, tack, and blankets, need to be shipped as cargo. If you’re working with a shipping company which can arrange for cargo transport, like Apollo Equine Transport does, then the problem is taken care of. Otherwise, you will need to make arrangements to transport the rest of your horse’s equipment and gear.

A Red X over a Rider & Horse Jumping over Obstacle

  1. Prepare Your Horse for Shipping

Depending on how well your horse ships, you may want to give him a gastric buffer to help guard against ulcers. It is best to give your horse electrolytes before a flight – this helps to keep him drinking during the flight, avoiding dehydration and possible colic. You can send along your own hay for your horse to eat during the flight.

Avoid strenuous workouts for a day or two before your horse ships, since this can leave your horse with sore muscles. It’s also time to gather the materials that your horse will be shipping with, such as his shipping halter or shipping boots. Your horse can wear these while on the horse trailer, but most equine transport companies replace them with their own equipment for the actual flight.

Clock or Stopwatch with Clockwise Arrow Circling it

  1. Account for Recovery Time

Shipping, especially international air flight, is a strenuous activity for any horse. When you ship your horse to another country, he’ll have to deal with jet lag on top of his fatigue from the flight itself. If you’re transporting your horse ahead of a big competition, then make sure to ship him in as early as possible. The more time that your horse has to get accommodated to his new surroundings and schedule, the better he will be able to perform.

Shipping your horse internationally is a complicated process with lots of interdependent pieces. Partnering with a well reputed horse shipping company can help to take some of the logistic coordination off of your plate, leaving you to focus on getting your horse ready for his international flight.

Shipping Your Horse Internationally from Apollo Equine Transport




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